Overview
An effective meeting requires good planning, strong facilitation, and activities that help participants reach meeting goals. Use the tools listed below to ensure success.
Planning Tools
| Tool | Goal |
|---|---|
| Applying the Science of Learning | Increase long-term effectiveness by understanding how adults learn |
| Designing the Meeting to Manage Conflict | Identify, minimize, and resolve conflict among meeting participants |
| Managing Group Dynamics | Understand and manage group dynamics to solve an issue |
| Meeting Evaluation | Collect feedback useful for improving future meetings |
| Planning and Facilitating Hybrid Meetings | Improve meeting effectiveness in a combined (virtual and in-person) setting |
| Stakeholder Mapping | Use a systematic process to identify stakeholders |
| Taking Stock | Reveal issues and concerns in advance |
| Tips and Tricks for Planning a Virtual Meeting | Improve meeting effectiveness in a virtual environment |
Facilitation Tools
| Tool | Goal |
|---|---|
| Dealing with Disruptive Behaviors | Find strategies for keeping the meeting on track in this quick reference document |
| Dealing with Disruptive Behaviors | Find strategies for keeping the meeting on track on this interactive website |
| Defining the Problem | Break down the issue to discover effective solutions for complex problems |
| Facilitation Best Practices | Improve meeting effectiveness with these helpful tips |
| Facilitation Techniques | Manage participant discussion and ensure that meeting goals are accomplished |
| Facilitating Virtual Meetings | Help the group effectively attain meeting objectives |
| Graphic Facilitation | Use simple images and templates to help participants visualize meeting content |
| Process Agenda Development | Develop a detailed plan for meeting execution |
| Using Inclusive Language in Meetings | Facilitate welcoming and productive meetings with these six guidelines |
Meeting Activities
| Tool | Goal |
|---|---|
| Closing a Meeting | Understand what transpired and create next steps |
| Community Asset Mapping | Identify and map assets in a community (e.g., people, things, services, resources, and connections) |
| Criteria Weighting | Systematically select a solution based on specified criteria |
| Exit Survey | Gather meaningful feedback during the meeting |
| Group Norms and Ground Rules | Help the group agree on norms useful for managing group dynamics |
| Impact Effort Grid | Analyze options by categorizing them |
| Listening Walk | Ensure that diverse perspectives are understood by others |
| Pairwise Comparison | Use a quantifiable process to analyze options |
| Perspective Swap | Learn and share points of view |
| Polls | Increase interactivity by gathering input from participants |
| Six Thinking Hats | Develop and analyze options for decision-making |
| Tips and Tricks for Participating in Virtual Meetings | Be an effective participate in a virtual environment |